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Notes/Moving Image Arts/Pre-production: script, storyboard and shot list
Notes · Moving Image ArtsUK · A-Levels

Pre-production: script, storyboard and shot list

Pre-production is where a moving-image production is really built - on paper, before the camera rolls. This topic covers its core documents in detail: the SCRIPT (the written blueprint of action and dialogue), the STORYBOARD (a shot-by-shot visual plan), the SHOT LIST (a technical schedule of every shot to capture), and the DIRECTOR'S NOTEBOOK (the record of decisions and their justification). Mastering these documents lets you fix your film language in advance, plan the continuity a Classical Hollywood Style edit needs, and produce the followable plan that turns a shoot into confident execution.

5 sections·~22 min reading time·3 competencies·Level Foundation 1 · Standard 3 · Advanced 1

T·0777 / 18
Exam profile
AO1 · Demonstrate knowledge and understanding of pre-production documents and their purposesAO3 · Produce a script, storyboard, shot list and director's notebook that plan a production in detailAO2 · Justify planned film-language choices in a director's notebook
Operators:identifydescribeexplainplanjustify

basic level

AS-Level expects the ability to produce a clear script, storyboard and shot list for a Foundation Portfolio production.

higher level

The full A-Level requires detailed, professional planning for a more ambitious production, with justified film-language decisions.

Depth

Reading depth: In depth

Text

Text size: Standard

Contents · 5 sections▾
  1. Pre-production: script, storyboard and shot list
    • 01Why pre-production matters○
    • 02The script◐
    • 03The storyboard◐
    • 04The shot list◐
    • 05The director's notebook●
§ 01

Why pre-production matters#

●○○FoundationLPCCEA GCE Moving Image Arts (pre-production planning)LPOfqual GCE Moving Image Arts subject content

The pre-production documents as a chain

Pre-production documentsGraph, Concept → Script (what happens), Script (what happens) → Storyboard (the images), Storyboard (the images) → Shot list (technical plan), Shot list (technical plan) → Shoot (execution)ConceptScript (whathappens)Storyboard (theimages)Shot list(technical plan)Shoot(execution)
Fig. 1The pre-production documents form a chain from concept to shoot: the script fixes what happens, the storyboard the images, the shot list the technical plan, with the notebook recording decisions throughout.

Key points

Pre-production is the planning stage that stands between a concept and a shoot, and it is where the quality of a production is largely decided. The reason is simple economics of effort: on paper, in pre-production, changes are cheap and mistakes are easy to fix; on set or in the edit, they are expensive or impossible. A shot you forgot to plan is a shot you may not capture; a continuity error you did not foresee may be unfixable once the location is gone. So the discipline of planning thoroughly BEFORE shooting is what separates productions that come back with what they need from those that do not.
The core pre-production documents form a chain, each building on the last. The SCRIPT fixes WHAT HAPPENS - the action and dialogue. The STORYBOARD turns the script into IMAGES - deciding what each shot will look like. The SHOT LIST turns the storyboard into a TECHNICAL PLAN - a schedule of every shot to capture, with its specifications. And the DIRECTOR'S NOTEBOOK records the DECISIONS and their reasons throughout. Together they translate 'the film in your head' into a shared, followable plan that you (and any collaborators) can execute confidently.
Pre-production is where you make your FILM-LANGUAGE choices deliberately rather than by accident. Every shot's scale, angle and movement, every cut, every decision about sound, lighting and mise-en-scene, and every realist or formalist lean, is planned here - in the storyboard and shot list - so that production becomes the capture of choices already made. This is the point at which everything you learned to READ in analysis you now DECIDE as a maker, which is why strong pre-production is the clearest demonstration of your command of film language.
For the Classical Hollywood Style especially, pre-production is where CONTINUITY is engineered. An invisible edit needs matching coverage - shots captured from one side of the axis of action, with matched eyelines and overlapping action to cut on - and this cannot be improvised; it must be planned shot by shot in the storyboard and shot list. Planning the line, the establishing shot, the cut-ins and the cut points in advance is how you guarantee that the material you capture can actually be cut together seamlessly.
For the CCEA portfolios, these documents are also ASSESSED EVIDENCE of your planning and your understanding, submitted alongside the finished film. So thorough pre-production pays off twice: it makes the production smoother and better, and it demonstrates the planning and film-language command the qualification rewards. The sections that follow take each core document in turn.
Worked example

Why the plan protects the shoot

Two students shoot the same scene: one storyboards and shot-lists it first, the other 'plays it by ear' on the day. What difference does pre-production make?

  1. 01Trace the unplanned shoot

    Without a plan, the second student improvises set-ups, forgets to capture reverse angles and an establishing shot, and runs out of time - returning with patchy, hard-to-cut material.

  2. 02Trace the planned shoot

    With a storyboard and shot list, the first student works through a known set of shots, captures full coverage from the right side of the line, and finishes on schedule.

  3. 03See the edit consequence

    In post-production, the planned footage cuts together seamlessly; the improvised footage has gaps and continuity errors that no editing can fully repair.

  4. 04Draw the principle

    Pre-production did not just organise the shoot; it protected the film's quality by ensuring the necessary material was captured - the payoff of planning where changes are still cheap.

Result: The comparison shows pre-production as the safeguard of a production's quality - the planned shoot captures what the edit needs, the improvised one does not.

Exam focus

  • Explain why planning on paper (where changes are cheap) determines the quality of a production, and name the core documents.
  • Show that pre-production is where film-language choices and Classical-Hollywood continuity are deliberately designed, not improvised.

Typical mistakes

  • Seeing pre-production documents as paperwork rather than the place where the film is really designed and its continuity engineered.
  • Planning the story but not the shots, so film-language choices are left to chance on set.

Active revision

For a short scene, sketch the chain of pre-production documents you would make (script, storyboard, shot list, notebook) and note one thing each one fixes that the others do not.

Active recall

Recall the key points — then reveal.

Sources: CCEA GCE Moving Image Arts specification (CCEA)

§ 02

The script#

●●○StandardLPCCEA GCE Moving Image Arts (script; screenplay)LPOfqual GCE Moving Image Arts subject content

The elements of a screenplay

Screenplay elementsProbability tree, 4 paths, Data: Scene heading → INT./EXT., location, time of day; Action → present tense; what we see; Character + dialogue → name above centred lines; Transitions → CUT TO:, and so onScene headingActionCharacter + dialogueTransitionsScreenplayINT./EXT., location, time of daypresent tense; what we seename above centred linesCUT TO:, and so on
Fig. 2A screenplay uses standard elements - scene heading, present-tense action, character-and-dialogue, transitions - so it reads clearly and roughly one page equals one minute of screen time.

Key points

The script (or screenplay) is the written blueprint of the film - the foundation document from which everything else is planned. It sets out, scene by scene, WHAT HAPPENS (the action) and WHAT IS SAID (the dialogue), in a standard format that is clear and unambiguous so that anyone reading it can picture the film. A script is not a novel: it is lean and visual, describing only what can be seen and heard on screen, because film communicates through images and sound, not through a character's unfilmable inner thoughts.
Screenplay format has recognisable conventions. Each scene opens with a SCENE HEADING (or slug line) telling us whether it is interior or exterior, the location, and the time of day (for example, 'INT. KITCHEN - DAY'). Beneath it, ACTION (or description) is written in the present tense, describing what we see happening. DIALOGUE is laid out with the character's name centred above their lines. Transitions (such as 'CUT TO:') and occasional technical notes may appear. These conventions exist so the script is instantly readable and so its length roughly indicates the film's length (a rough guide of about a page per minute).
A good film script writes VISUALLY and ECONOMICALLY. Because meaning on screen is carried by film language, the script should describe actions, images and behaviour that the camera can capture, and let those show the story, rather than stating feelings the film cannot photograph. 'She is heartbroken' is unfilmable; 'She sits motionless, then slowly closes the letter and holds it to her chest' can be shot. Learning to write what the camera sees - to externalise the inner into the visible - is the central discipline of screenwriting for the moving image.
The script also carries the film's NARRATIVE and GENRE (the earlier topic): its structure (a Todorov-shaped equilibrium disrupted and restored, a three-act shape), its handling of story and plot (what to reveal and withhold), and its genre conventions all live first in the script. Getting the story right on the page - clear, well-structured, achievable in the running time - is far easier than trying to fix a broken story in the edit, so the script is where narrative problems should be solved.
For a short portfolio film, the script is usually brief but should be complete and properly formatted: every scene, every significant action, every line of dialogue, in standard layout. It is the document the storyboard and shot list are built from, and (for the CCEA portfolios) part of your assessed planning, so it should read clearly enough that someone else could visualise your film from it alone. A vague or half-written script leaves the storyboard and shoot without a firm foundation.
Worked example

Rewriting unfilmable prose as a script

A student writes: 'Tom remembered his late father and felt overwhelming regret about their last argument.' Rewrite this as filmable screenplay action.

  1. 01Identify the unfilmable content

    'Remembered', 'felt overwhelming regret' and 'their last argument' are inner states and past events the camera cannot photograph directly.

  2. 02Find the visible equivalent

    Decide what Tom would DO that a camera could capture and that would convey the feeling: handling an object of his father's, stopping, a change in his face and posture.

  3. 03Write it in present-tense action

    'INT. ATTIC - DAY. Tom lifts a worn watch from a box. He turns it over, thumb tracing the cracked glass. His hand stills. He sets it down, jaw tight, and does not move.'

  4. 04Check the discipline

    Every line now describes only what can be seen; the regret is externalised into filmable behaviour, letting the film SHOW rather than tell.

Result: The unfilmable prose becomes properly formatted, visual screenplay action - demonstrating the core screenwriting discipline of writing only what the camera can capture.

Exam focus

  • Know screenplay format (scene heading, present-tense action, character-and-dialogue layout, transitions) and the rough page-per-minute guide.
  • Explain the discipline of writing visually and economically - externalising the inner into filmable action and behaviour.

Typical mistakes

  • Writing the script like prose fiction, describing unfilmable inner thoughts instead of visible action and behaviour.
  • Ignoring standard format, so the script is hard to read and gives no reliable sense of the film's length.

Active revision

Write one properly formatted screenplay scene (heading, action, dialogue) for a moment of tension, making sure every line describes only what can be seen or heard on screen.

Active recall

Recall the key points — then reveal.

Sources: Ofqual - GCE AS and A level qualifications (Ofqual)

§ 03

The storyboard#

●●○StandardLPCCEA GCE Moving Image Arts (storyboard)LPOfqual GCE Moving Image Arts subject content

A storyboard panel

A storyboard panelSchematic diagram with 5 elements, camera pan, the frame = one shot, shot no · scale · angle · movement · action · soundcamera panthe frame = oneshotshot no · scale· angle · movem…
Fig. 3A storyboard panel represents one shot - a framed image with a movement arrow, annotated beneath with its shot number, scale, angle, movement, action and sound.

Key points

The storyboard turns the script into IMAGES: a shot-by-shot sequence of drawings (or photographs) showing what each shot in the film will look like. It is where the abstract 'what happens' of the script becomes the concrete 'what we see' - the visual plan of the film. Each storyboard panel represents one shot, sketching its framing and composition (what is in the frame and where), and is annotated with the essential information about it. The storyboard lets you SEE and refine the film before shooting a frame, catching problems and testing ideas on paper.
A storyboard panel does more than sketch the picture. It typically records the SHOT SCALE and ANGLE (a long shot, a low-angle close-up), any CAMERA MOVEMENT (shown with arrows - a pan, a track, a zoom), and often the action, any dialogue, and notes on sound. Camera movement and the change from one shot to the next are indicated so that the storyboard conveys not just static frames but the flow of the film - how it will move and cut. In effect, the storyboard is the film drawn as a sequence of designed images with their technical intentions attached.
The storyboard is where you DESIGN YOUR FILM LANGUAGE most directly. Deciding each shot's scale and angle, planning the movement, working out how the shots will compose and cut together - this is where your choices about how to tell the story visually are made and made visible. It is also where you plan CONTINUITY for the Classical Hollywood Style: by drawing the shots you can check that the camera stays on one side of the line, that eyelines will match, that you have an establishing shot and cut-ins, and that the coverage will cut together.
Storyboarding does not require artistic skill - clear stick figures and simple boxes are enough, because the point is to communicate the SHOT (framing, scale, angle, movement, action), not to make beautiful drawings. What matters is that each panel unambiguously shows what will be in the frame and how the camera behaves, so that you (and any crew) know exactly what to capture. A rough but clear storyboard is far more useful than a beautiful but vague one.
For the shoot, the storyboard becomes your visual checklist and guide: you work through it panel by panel, capturing each planned shot. It is also, for the CCEA portfolios, key assessed evidence of your visual planning and film-language decisions. A thorough storyboard, drawn from the script and feeding into the shot list, is one of the strongest demonstrations you can give of thinking like a filmmaker - designing the whole film visually before you make it.
Worked example

Using the storyboard to check continuity

You storyboard a two-character conversation. How does drawing it help you guarantee a seamless Classical Hollywood Style edit?

  1. 01Draw the establishing shot

    Panel one: a wide shot showing both characters and the space, fixing their screen positions (A left, B right) for the audience and for you.

  2. 02Draw the singles on one side of the line

    Panels of A and B in single shots and reverses, all sketched from the same side of the axis, so you can SEE that their screen positions and the camera side stay consistent.

  3. 03Check the eyelines and cut points

    Draw the characters' gaze directions so A appears to look towards B's position and vice versa (matched eyelines), and mark where you will cut (on a reaction, on an action).

  4. 04Confirm coverage

    Reviewing the panels, confirm you have an establishing shot, matched singles and reverses, and any inserts - the full coverage an invisible edit needs, all planned before the shoot.

Result: The storyboard is used to design and verify continuity - consistent screen positions, matched eyelines, planned cut points and full coverage - so the seamless edit is guaranteed on paper before shooting.

Exam focus

  • Explain the storyboard as a shot-by-shot visual plan recording framing, scale, angle, movement (with arrows), action and sound.
  • Show how the storyboard is where film language is designed and Classical-Hollywood continuity is checked, and that clarity matters more than artistry.

Typical mistakes

  • Drawing pretty but vague panels that do not clearly show the shot scale, angle, movement and framing.
  • Storyboarding the pictures but omitting the technical annotations (scale, angle, movement, sound) that make it a usable plan.

Active revision

Storyboard a four-shot sequence: for each panel, sketch the framing and label the shot scale, angle, any camera movement (with an arrow), and the action - and check the four shots keep the 180-degree rule.

Active recall

Recall the key points — then reveal.

Sources: CCEA GCE Moving Image Arts specification (CCEA)

§ 04

The shot list#

●●○StandardLPCCEA GCE Moving Image Arts (shot list)LPOfqual GCE Moving Image Arts subject content

What a shot-list row records

A shot-list rowProbability tree, 6 paths, Data: Shot number → reference for the day + the edit; Scale → long / medium / close-up; Angle + movement → low-angle, tracking, static; Description → the action or content; Location → where it is captured; Sound + equipment → mic, light, lens notesShot numberScaleAngle + movementDescriptionLocationSound + equipmentShot-list rowreference for the day + the editlong / medium / close-uplow-angle, tracking, staticthe action or contentwhere it is capturedmic, light, lens notes
Fig. 4Each row of a shot list fully specifies one shot - number, scale, angle and movement, description, location, and sound/equipment - so nothing is forgotten and the shoot can be scheduled efficiently.

Key points

The shot list is the technical schedule of the production: a numbered list of EVERY shot that must be captured, each with its specifications. Where the storyboard shows the shots as images, the shot list organises them as a practical TO-DO LIST for the shoot, so that nothing is forgotten and the day can be planned efficiently. It is the document you work through on set, ticking off each shot as you capture it, and it is the bridge between the visual plan (storyboard) and the actual production.
Each row of a shot list typically records: the SHOT NUMBER (for reference); the SHOT SCALE (long shot, medium, close-up); the CAMERA ANGLE and any MOVEMENT (low-angle, tracking); a brief DESCRIPTION of the action or content; the LOCATION; and often notes on SOUND, lighting or equipment needed. Some shot lists add the estimated duration or the number of takes wanted. The point is that each row fully specifies a shot, so that anyone reading it knows exactly what to set up and capture.
The shot list's great practical value is ORGANISING THE SHOOT EFFICIENTLY. Because a film is rarely shot in story order, the shot list lets you group shots by location and set-up (all the shots at one location, or all the shots needing one lighting arrangement) so you can capture them together and avoid wasteful moves and re-lights. This scheduling turns the shot list into a plan for the day, making the best use of limited time - a crucial discipline when you have only a few hours to capture everything.
The shot list is also where you ensure COVERAGE - that you have listed not just the 'main' shots but the establishing shots, reverse angles, cutaways and inserts the edit will need. Going through the storyboard and script and listing every shot the edit could require is how you avoid the classic failure of coming back from a shoot with too little to cut. If a shot is not on the list, it is likely not to be captured, so the completeness of the shot list directly protects the post-production stage.
For a short portfolio film, a clear, complete shot list is a mark of professional planning and, for the CCEA portfolios, assessed evidence of it. Built from the storyboard and script, it ensures you capture everything you need, in an efficient order, with each shot fully specified. Together with the script and storyboard, it completes the practical plan that lets production proceed as confident execution rather than anxious improvisation.
Worked example

Scheduling a shot list for an efficient shoot

Your scene cuts between a character inside a house and their point of view of the street outside. In story order the shots alternate inside/outside/inside/outside. How should the shot list schedule them?

  1. 01See the inefficiency of story order

    Shooting in story order would mean moving the camera and re-lighting between inside and outside repeatedly - slow and wasteful of limited time.

  2. 02Group by set-up

    Reorder the shot list to capture ALL the interior shots together (one lighting and camera set-up), then ALL the exterior shots together - even though they will be intercut in the edit.

  3. 03Keep the reference numbers

    Retain each shot's number so that, although shot out of order, the footage can be reassembled into story order in post-production without confusion.

  4. 04Confirm coverage in each group

    Check each group includes the establishing and reverse shots and any inserts needed, so both the interior and exterior will cut together seamlessly.

Result: The shot list is scheduled by set-up rather than story order, saving time and re-lights while preserving reference numbers and coverage - the practical planning that makes a limited shoot succeed.

Exam focus

  • Know what a shot-list row records (number, scale, angle, movement, description, location, sound/equipment notes).
  • Explain how the shot list schedules the shoot efficiently (grouping by location/set-up) and ensures full coverage for the edit.

Typical mistakes

  • Listing only the obvious 'main' shots and omitting establishing shots, reverses, cutaways and inserts the edit will need.
  • Treating the shot list as a duplicate of the storyboard rather than a schedule that also organises the shoot by location and set-up.

Active revision

Write a shot list of six rows for a short scene: for each, give the shot number, scale, angle/movement, a one-line description and a sound note; then reorder them into an efficient shooting order and say why.

Active recall

Recall the key points — then reveal.

Sources: Ofqual - GCE AS and A level qualifications (Ofqual)

§ 05

The director's notebook#

●●●AdvancedLPCCEA GCE Moving Image Arts (director's notebook)LPOfqual GCE Moving Image Arts subject content

How the director's notebook connects thinking to choices

The director's notebookGraph, Concept + research → Film-language decisions, Film-language decisions → Justification by intended effect, Justification by intended effect → An informed, deliberate productionConcept +researchFilm-languagedecisionsJustification byintended effectAn informed,deliberateproduction
Fig. 5The director's notebook links concept and research to specific film-language decisions and justifies each by its intended effect - the union of critical understanding and creative practice.

Key points

The director's notebook is the record of the thinking behind the production - the document that captures your CONCEPT, your research, your key DECISIONS and, above all, the JUSTIFICATION for them. Where the script, storyboard and shot list say WHAT you will do, the director's notebook says WHY: why this genre and style, why a realist or formalist treatment, why this shot rather than another, why this lighting or sound. It is the place where your critical knowledge of film language visibly informs your creative choices, connecting the studying side of the course to the making side.
A strong notebook documents the whole journey from concept to finished plan: the initial idea and its development, the research that informed it (contextual and practical), the narrative and genre decisions, and the specific film-language choices for each part of the film, each with a reason. It should read as a considered account of a filmmaker's thinking, not a bare log of activities - the emphasis is on the REASONING, showing that every significant choice was made deliberately, with an intended effect in mind, rather than by default.
The heart of the notebook is JUSTIFICATION in the vocabulary of film language. For a key moment you might write not just 'a close-up here' but 'a slow push to a close-up to isolate the character and force intimacy with their reaction, in the realist manner, refusing to cut away so the audience sits with the emotion in real time'. This is analysis turned forward - the same technique-then-effect discipline you use on other films, applied to your own intentions before you shoot. It demonstrates that you can not only recognise film language but wield it purposefully.
The director's notebook is also where you locate your production on the course's central axis and in relation to its critical content. You can state whether the piece leans realist or formalist and why, which genre conventions it uses, and (for the Advanced Portfolio) how a studied practitioner's signature style informs it. Making these connections explicit shows that your production is an INFORMED, DELIBERATE piece of work grounded in the subject's critical traditions, not an unconsidered exercise.
For the CCEA portfolios, the director's notebook is major assessed evidence - it is largely how the examiner sees the thinking behind your film and judges your understanding. So it should be kept throughout the process (not written up hastily at the end), be honest and specific, and justify choices in film-language terms. A production supported by a thoughtful, well-reasoned notebook demonstrates the union of critical understanding and creative practice that is the whole point of the qualification.
Worked example

Justifying a choice in the notebook

In your notebook you must justify opening your film on a slow crane shot down to a lone figure in a wide, empty landscape. How do you write it?

  1. 01Describe the choice precisely

    State the shot: a slow crane descending from a high wide view to settle on a single small figure in a vast, empty landscape, held as a long take.

  2. 02State the intended effect

    Explain what you want it to do: establish the setting, and above all dwarf and isolate the figure so the audience feels their smallness and solitude before the story begins.

  3. 03Justify in film-language terms

    Tie technique to effect: the extreme long scale isolates the figure; the descending crane moves us from the world's scale to the individual; the long take and deep space give a realist, contemplative weight.

  4. 04Note the rejected alternative

    Record the choice on the axis: 'I rejected opening on a tight close-up because it would create intimacy, not the isolation I want; the wide realist long take suits the theme of solitude better.'

Result: The opening shot is justified by describing it, stating its intended effect, reasoning in film-language terms, and weighing the rejected alternative - the considered justification the director's notebook (and the highest marks) require.

Exam focus

  • Explain the director's notebook as the record of concept, research, decisions and their JUSTIFICATION in film-language terms.
  • Show how it connects critical knowledge (the traditions, a practitioner) to creative choices and locates the production on the realist/formalist axis.

Typical mistakes

  • Keeping a bare activity log ('today we filmed the park scene') instead of justifying decisions and their intended effects.
  • Writing the notebook up hastily at the end rather than recording the thinking throughout the process.

Active revision

Write a director's-notebook entry for one shot in your planned film: describe the shot, state the effect you intend, justify it in film-language terms, and note the realist or formalist alternative you rejected.

Active recall

Recall the key points — then reveal.

Sources: CCEA GCE Moving Image Arts specification (CCEA)

Contents

Section -- / 05

    • 01Why pre-production matters○
    • 02The script◐
    • 03The storyboard◐
    • 04The shot list◐
    • 05The director's notebook●

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Pre-production: script, storyboard and shot list

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References & sources

Sources

CCEA

  • CCEA GCE Moving Image Arts specification

Ofqual

  • Ofqual - GCE AS and A level qualifications

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